Having access to a written transcript of the conversations that occur during a meeting can be beneficial. Transcriptionists specialize in converting the spoken word to written transcripts, but these professionals are limited by the quality of the recordings they are provided. In order to improve the accuracy of your transcripts, you need to improve the quality of your dictation recordings.
Here are three tips that you can use to increase the quality of your recordings in the future.
1. Use multiple recording devices.
A common mistake that companies make when it comes to capturing a vocal record of important meetings is relying on a single recording device. Not only does this leave you susceptible to a sudden malfunction or power loss that could leave you without a recording altogether, but it also prevents your transcriptionist from having multiple sources on which to rely for information if the recording from one device isn't clear.
When you make the choice to record each meeting with several different devices, you ensure that your meetings will be captured clearly and correctly. This allows for the creation of a more accurate transcript of the meeting.
2. Use the right type of recording devices.
It's important that you take the time to evaluate the meeting room before the actual meeting takes place. Becoming familiar with the room's layout will help you determine which types of recording devices will be best suited to capture the spoken word for your transcription help.
If your meeting room is large, then you will need multiple microphones spaced throughout the room to help clearly capture anything said by meeting participants. Multiple microphones can dramatically improve the quality of your recordings, which will improve the quality of your transcripts as well.
3. Eliminate background noise.
When attempting to transcribe a recording, there are few things that can interfere with the ability to correctly hear a speaker's comments like background noise. You should take every precaution possible to eliminate background noise from your recordings.
This can be done by selecting a quiet room away from busy streets or hallways when planning where to hold your meeting. You should also let meeting participants know that the event is being recorded so that they can keep shuffling, rustling, and other background noises to a minimum for the duration of the meeting.
Being able to improve the quality of your dictation recordings will allow you to obtain more accurate transcripts in the future.